Instructions for Symposiums

Please note - ALL presenters must register for the conference on
https://b-com.mci-group.com/Registration/Default.aspx?EventCode=IUHPE10

General Guidelines

• Presenters have been designated a session date and time, and the session order has been confirmed (see abstract submission acceptance letter)
• The purpose of a symposium is to provide a structured format, where a series of presentations are organized around a common theme in order to engage the audience in critical reflection on key issues and questions relevant to the topic area.
• Each Symposium session comprises of 90 minutes and accommodates 3 to 5 presentations. Accordingly, each integrated spoken paper consists of about 10 minutes. A moderator coordinates the session and facilitates the discussion. To ensure all presenters have equal opportunity, the moderator should strictly enforce session times. Please do not go over the allotted time. At least 45 minutes of the Symposium should be dedicated to discussion.
  

Audiovisual guidelines
Please note that the following audiovisual material will be available for your presentation:

• Conference rooms will be fully equipped with computers supporting Microsoft PowerPoint 2007 from Microsoft Windows XP Professional Edition© with Microsoft Office 2007©. PowerPoint 2003 and any earlier version can also be accommodated.
• Mac presentations should be saved in PC format.
• 35mm slide projection and overhead projection will NOT be available.
  

Therefore, when preparing an electronic presentation, please make sure that it is fully compatible with above mentioned standards. The organisers and IUHPE cannot be held responsible if a presentation fails to run because these standards were not observed.

Please arrive at the session meeting room at least 15 minutes before the start of your session. Take time to familiarize yourself with the setup of the room and meet the session chair nominated by the Global Scientific Committee.

Speakers Preview Room
All speakers are requested to check in at the Speakers Preview Room at least two hours before the session (or the day before for early morning sessions). You will be able to upload your PowerPoint© presentation and/or slides on a central server. It is imperative that you have your presentation reviewed in the speakers preview room especially if it contains video files, or if it was created on Macintosh computer to ensure it’s proper functioning. IUHPE 2010 will run PC computers for the presentations.

Please bring your electronic presentation with you on a USB stick or on CD!

The Speakers Preview Room, located on the first level behind Room 1, will be open as follows:

Speakers' preview room opening hours

Sunday, July 11th	08:00 - 20:00
Monday, July 12th	07:30 - 18:30
Tuesday, July 13th	07:00 - 18:00
Wednesday, July 14th	07:00 - 18:00
Thursday, July 15th	07:00 - 14:00

If any changes regarding the presenting author occur, a written statement needs to be sent to indicating the conference, the abstract number, the old presenter and the new presenter at the very latest until the 30th of April 2010. After this date no changes can be considered for the printed programme.